Special Meeting - March 8, 2011

MORA COUNTY COMMISSION

SPECIAL MEETING

MARCH 8, 2011

10:00am

Mora Independent Schools Administration Building

TENTATIVE AGENDA (updated March 4, 2011)

1. Call to Order

2. Pledge of Allegiance

3. Roll Call

4. Approval of Agenda

5. Approval of Minutes

a. January 11, 2011

b. February 7, 2011

c. February 10, 2011

6. Budget and Administrative Items:

a. Approval hire for new Mora County Manager

b. Approval of Expenditure Listing

c. Approval to increase Petty Cash from $50.00 to $100.00 – Motor Vehicle Division

d. Approval of use of Watrous Park-NM Santa Fe Trail Scenic By-way – Carol Ditmanson

7. Budget Resolutions

a. Approval of Budget Increase to 2220249 VFD-FES ($6,623.00-Wildland Reimbursement & Refund)

b. Approval of Budget Increase to 2090245 Ocate VFD ($100,000.00-Fire Truck/$567.00-Refund)

c. Approval of Budget Increase to 2090248 CHET VFD ($100,000.00-Fire Truck)

d. Approval of Budget Increase to 1010440/Bureau of Elections ($6,658.00-School Election)

e. Approval of Budget Transfer 2090248 CHET VFD ($119,588.00-Fire Truck)

f. Approval of Budget Transfer to 2090245 Ocate VFD ($288.00-Reinstate Fire Protection monies)

8. Policy Resolutions & Proclamations

a. Approval of Fair Housing Proclamation

b. Approval of Fair Housing Policy

c. Approval of Citizen Participation Plan

d. Approval of Section III Affirmative Action Plan

e. Approval of Residential Anti-Displacement & Relocation Assistance Plan & Certification

f. Approval of Equal Opportunity Plan and Workforce Analysis

g. Approval of Procurement Policy

h. Approval of 2011 Road Mileage

i. Approval of Fire Restrictions in Mora County

9. Mora County Transfer Station:

a. Update on project completion and grant closeout

b. Approval of a date for CDBG public hearing

10. Volunteer Fire Departments:

a. Resolution Authorizing and Approving NMFA Loan for Ocate/Ojo Feliz VFD

11. Budget for FY2012:

a. Presentation by Bookkeeper of revenue projections for FY2012

b. Presentation of budget requests by elected officials and department heads

c. Recommendations by Bookkeeper

d. Discussion on timeline and next steps

12. Mora County Complex:

a. Approval of GOB Extension Certificate

b. Update on requests to NM State Legislature

c. Update on audit of Mora County Complex

d. Discussion of feasibility study and supply assessment for biomass system

e. Review of cost estimates for fence to secure the Mora County Complex

f. Approval to create of Mora County Complex Technical Advisory Committee

13. Discussion Items:

a. Guidelines for appointment of new members to Planning and Zoning Committee

b. Role of Mora County in community-based, rural economic development

c. Policy on mileage reimbursement for elected officials and employees

14. Information Items:

a. Mora Valley Chamber of Commerce Report – Merle Witt

b. Easement concern in Los Hueros – Kathleen Dudley

15. Public Comment – 3 minutes per person

16. Indigent Fund Board

17. Executive Session

18. Adjourn

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter or any other form of auxiliary aid service to attend or participate in the meeting, contact the Mora County Administration Office located on HWY 518 Main St. Mora County Courthouse, Mora, NM as soon as possible at 575-387-5279.